Dean Gray Photography Terms & Conditions.


It is understood that “DEAN GRAY PHOTOGRAPHY” is retained as the exclusive official photographer for the wedding.

ENTIRE AGREEMENT: This agreement contains the entire understanding between “DEAN GRAY PHOTOGRAPHY” and “The Client”. It supersedes all prior and simultaneous agreements between the parties. The only way to change or add to this agreement is to do so in writing, and providing the document is signed by all the relevant parties.

RESERVATION: Upon your signature, “DEAN GRAY PHOTOGRAPHY” will reserve the time and date agreed upon, and will not make other reservations for that time and date. For this reason, the Reservation Deposit of £XXXX is non-refundable, even if the date is changed or the wedding cancelled for any reason; including Force majeure (Acts of God), fire, flood and/or extreme weather. The Reservation Deposit is to be paid at time of signing the contract.

DOWNLOAD ACCESS: After the wedding, “DEAN GRAY PHOTOGRAPHY” will provide “The Client” with online download access. The proof prints and/or online download will contain all edited photographs taken at the event. All photographs will remain the copyright of “DEAN GRAY PHOTOGRAPHY”.

CANCELLATION: In the event that “The Client” cancels the contracted servicesfor wedding photography outlined in this contract before the wedding ceremony takes place, all fees and the deposits will be forfeit. Unless “DEAN GRAY PHOTOGRAPHY” is able to rebook the date he has committed to you for an equal (or greater) contract…. (agrees to refund all additional paid money (less expenditures for which receipts will be provided), to THE CLIENT.)

PRE-EVENT CONSULTATION: The parties agree to a pre-event consultation before the wedding date in order to finalise the actual shooting times and locations.

EVENT GUIDE: “The Client” will be responsible for (or have someone designated for this responsibility) identifying people/objects of whom/which specific photographs are desired. The photographer will NOT be held accountable for not photographing desired people if there is no one to assist in identifying or gathering people for the photograph(s).

HOUSE RULES: The photographer is limited by the guidelines of the ceremony official or the reception site management. THE CLIENT agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is THE CLIENT’S responsibility; “DEAN GRAY PHOTOGRAPHY” will offer technical recommendations only.

DIGITAL NEGATIVES, PRINTS and COPYRIGHTS: The photographs, digital negatives or prints produced by “DEAN GRAY PHOTOGRAPHY” are protected by the Copyright and Design Act 1988, and may not be reproduced in any manner without “DEAN GRAY PHOTOGRAPHY” explicit written permission. “The Client” must obtain written permission from, and compensate “DEAN GRAY PHOTOGRAPHY” prior to an event where “The Client”/ “The Clients”friends or relatives publish or sell the photographs for profit.

MODEL RELEASE: THE CLIENT hereby assigns and grants “DEAN GRAY PHOTOGRAPHY” and its legal representatives the irrevocable and unrestricted right to use and publish photographs of the client or in which “the client” may be included, for editorial, trade, advertising or any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. “the client” hereby releases “DEAN GRAY PHOTOGRAPHY” and its legal representatives and assigns from all claims and liability relating to said photographs. It is agreed that “DEAN GRAY PHOTOGRAPHY” may display and use the photographs taken for advertising, display, website and internet promotion, photographic contests, public display such as in malls, photography books, photography instructional books, store fronts, window displays, studio display, television advertising, magazine advertising and any other purpose thought proper by “DEAN GRAY PHOTOGRAPHY”. “DEAN GRAY PHOTOGRAPHY” will notify prior to any use outside of social media.

COMPLETION SCHEDULE: The printing process can only start once “DEAN GRAY PHOTOGRAPHY” receives the order list for the required images. Digital processing takes approximately 4 weeks. Creation of a wedding album takes 6-10 weeks, enlargement prints 1-2 weeks or possibly longer when laboratory and bindery schedules are heavy.

PAYMENTS: THE CLIENT agrees that 50% deposit is required at the time of contract acceptance and 50% of the photography fee is due 14 days before the wedding date. Album fees balance is due on the clients receipt of the album.

FINAL DELIVERY: “DEAN GRAY PHOTOGRAPHY” will deliver the processed photographs no later than 28 days after the wedding unless otherwise agreed.

PENALTY FEES & CHARGES: There is a £100.00 late payment fee for any payments that are not postmarked or delivered to “DEAN GRAY PHOTOGRAPHY” by the required date.

LIMIT OF LIABILITY: In the unlikely event of severe medical, natural, or other emergencies, it may be necessary to retain an alternative photographer. “DEAN GRAY PHOTOGRAPHY” will make every effort to secure a replacement photographer able and/or willing to provide a similar package as chosen in this contract at the same/similar tariff. If such a situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package.

“DEAN GRAY PHOTOGRAPHY” takes the utmost care with respect to exposure, transportation and processing of photographs; including using professional grade equipment and professional grade backup equipment. However, in the unlikely event of THE CLIENT’S photographs being lost, stolen or destroyed for reasons within or beyond “DEAN GRAY PHOTOGRAPHY” control, the latter’s liability is limited to the return of all payments received for the event package. The limit of liability shall not exceed the contract price stated herein. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

NON-GUARANTEE: Although every possible care will be taken to produce photographs of all important and special events during the wedding, “DEAN GRAY PHOTOGRAPHY” cannot place an unconditional guarantee on the above. “DEAN GRAY PHOTOGRAPHY” will not be held responsible for any ruined photographs due to guests’ (or any other) flashes; or any other ruined photographs due to any other cause in or outside of “DEAN GRAY PHOTOGRAPHY”’s control.

PROFESSIONAL IMAGE MANIPULATION: “DEAN GRAY PHOTOGRAPHY” will allow for limited professional image manipulation (if technically possible).  This includes red eye removal, colour correction, special effects, portrait glamourisation etc. It is understood that if a technicality prevents “DEAN GRAY PHOTOGRAPHY” from performing requested image manipulation, or if a technicality prevents the final result to meet the clients requirement, the client will reside with the fact that “DEAN GRAY PHOTOGRAPHY” has performed to its best ability with regard to the specific task and that “DEAN GRAY PHOTOGRAPHY” has no further responsibility towards said image manipulation.